Association Documents

governing documents

• Architectural Standards (PDF)

• Articles of Incorporation (PDF)

• By-laws (November 18, 2023) (PDF)

• Declaration of Covenants and Restrictions Applicable to All Property in Harbour Pointe (PDF) and 1999/2000 Amendment to Covenants (PDF)

• Property Owners' Association Act

• Virginia Nonstock Corporation Act

• Democracy 2.0: Rules of Order for Everyday Democrats (PDF)

policies, procedures, forms

• Certificate of Resale Request Form (PDF) (Word) : If you are selling property, it is your responsibility to provide a disclosure package to the buyer. This package describes the responsibility of living in a controlled community. It will contain corporate information, a copy of the bylaws, covenants, standards, HPHA financial records, and the Virginia property owner association law. In addition, the Architectural Review Board may supply you with information on corrective actions required on the property for sale.

After you have a valid contract on your property, and before the settlement date, you should complete this form with the information requested and mail or email to HPHA as noted in the form. Please contact the HPHA Secretary at hphavasec@gmail.com if you have questions.

Notes about the resale request forms:

• The two versions may be mailed or emailed. If you choose to mail them, please email the Secretary at the address above so we will know to look for them.

• The easiest to email is the Word version. If you choose to email the PDF version, complete then scan and email.

• Budget Policy (July 8, 2023) (PDF)

• Capital Reserve Fund (2018) (PDF)

• Committee Descriptions and Responsibilities 2019 (PDF)

• Communications Policy (PDF)

• Complaint Procedure Against Board (September 26, 2020) (PDF)

• Complaint Procedure and Fine Schedule (November 12, 2022) (PDF)

• Construction Hours Policy (November 9, 2002) (PDF)

• Control of Feral Nuisance Animals (Amended January 14, 2023) (PDF)

• Convening Meetings Electronically (January 14, 2023)

• Delinquent Dues Policy (2019) (PDF)

• Disaster/Emergency Preparedness Plan (PDF) (2023)

• Kayak, Canoe, Pedal Boat, and Rowboat Storage (January 14, 2023) (PDF)

• Lot Combination Policy (2003) (PDF)

• Meeting Recording Policy (2020) (PDF)

• Procedures for Annual and Special Meetings (Amended May 11, 2024) (PDF)

• Records Retention Policy - Part -1 (2022) (docx)

• Record Retention Policy- Part-2 (2022) (xlsx)

• Vehicle Parking on Community Property (2009) (PDF)

common area management

• Harbour Pointe Shoreline Situation 2017 Advisory Service Report (PDF) prepared by Virginia Institute of Marine Science, The College of William & Mary

• HP Summary of Harbour Pointe Shoreline Situation 2017 Advisory Service Report (PDF) prepared by Virginia Institute of Marine Science, The College of William & Mary

• Report to the Harbour Pointe Homeowners Association Board of Directors: Environmental Stewardship Policy (PDF) by the Ad hoc Shoreline Master Plan Committee March 13, 2021 Updated: April 3, 2021

• Report to the Harbour Pointe Homeowners Association Board of Directors: Recommendations for Protecting and Preserving Water-related Common Area Assets by the Ad hoc Shoreline Master Plan Committee September 2019 (Approved by the board September 24, 2019) (PDF)

• Report to the Harbour Pointe Homeowners Association Board of Directors: Options for Protecting and Preserving Water-related Common Area Assets (May 2019) (PDF)

NOTE: HPHA operational and on-going governance documents, such as the budget and meeting minutes, are private to HPHA members and are available on a separate server. If you are an HPHA member and have forgotten how to access these documents, email hphavainfo@gmail.com.